Free tool

The Free Tour Manager Checklist for Bands

Everything a tour manager tracks, phase by phase — whether "tour manager" is a hired pro or your bassist with a clipboard. Check items off right here (your progress saves in your browser) or print it for the van binder.

0 of 45 done

Pre-tour (4–8 weeks out)

Advancing (2–4 weeks out)

Show day

Settlement (nightly)

Post-tour

Templates that pair with this checklist

This page is the paper version. TourCog is the living version: shows carry their own checklists, advancing threads into each date, day sheets update everyone's phone, and settlement math happens as you type the numbers.

Frequently asked questions

What does a tour manager actually do?

A tour manager owns logistics and money: advancing shows, running the schedule, managing travel and lodging, settling with promoters each night, and keeping the tour on budget. In DIY bands, these jobs are usually split between members — which is exactly when a shared checklist matters most.

How do I use this checklist?

Work top to bottom by phase. Check items off as you go — your progress saves in your browser automatically. Use the print button for a paper copy for the van binder, and reset it for the next tour.

Can I print this checklist?

Yes — hit the Print button (or your browser's print command) and the page prints as a clean black-and-white checklist without the site navigation.

What's the most commonly skipped step?

Nightly settlement discipline. Bands advance well and play great, then lose track of money because nobody recorded actual payouts and merch counts each night. Five minutes after load-out saves hours of arguments after the tour.

Turn the checklist into your tour HQ

TourCog keeps advancing, day sheets, guest lists, and settlements in one app the whole band can see. Free for small bands.

Get Started Free

No credit card required · Free forever for small bands