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Show Settlement Sheet Calculator
Guarantee, door deal, or versus — enter the night's numbers and see exactly what the artist walks with, math shown line by line.
The deal
Settlement
Show Settlement Sheet
Flat Guarantee
The math
| Guarantee | flat, regardless of door | $0.00 |
Made with tourcog.com/free/settlement-sheet
Settlement is where bands lose money — not on stage, but in a back office at 1 a.m. squinting at a promoter's spreadsheet. This free settlement sheet calculator does the math for the three deal structures that cover almost every club and theater show: a flat guarantee, a straight door deal (a percentage of net box office after documented expenses), and the versus deal — a guarantee against a percentage, where you're paid whichever is greater.
Enter the ticket price and count (or type the gross directly from the box office statement), list the promoter's expense lines one by one, and set your split. For versus deals with a split point, the calculator pays the guarantee plus your percentage of everything above the split point — and shows the overage explicitly so you can challenge a split point that looks inflated. Every intermediate number is visible: gross, total expenses, net door, your share, and what the promoter keeps.
When the numbers match the promoter's, print the sheet (or save it as a PDF) and both sides have a record. Everything runs locally in your browser — nothing is uploaded or saved.
Frequently asked questions
What is a show settlement sheet?
A settlement sheet is the end-of-night accounting between the artist and the promoter. It shows gross ticket revenue, the promoter's documented expenses, and the math that produces the artist's payout under the deal — guarantee, door split, or versus. You settle it at the venue before you leave, while the numbers can still be checked.
What is a versus deal?
A versus deal pays the greater of two numbers: a flat guarantee "versus" a percentage of the door. Example: "$500 vs. 80% of net." If 80% of the net door beats $500, you get the percentage; otherwise you get the guarantee. Some versus deals instead use a split point — you get the guarantee plus a percentage of everything above an agreed dollar figure.
What is a split point?
The split point is the net-door dollar figure where backend percentage kicks in. Below it the artist earns only the guarantee; above it the artist earns the guarantee plus the agreed percentage of the overage. Promoters usually set the split point at their costs plus the guarantee plus a profit margin, so always ask how it was calculated.
What expenses can a promoter deduct?
Only what was agreed in advance — typically documented show costs like sound and lights, security, staffing, catering, and advertising. Ask for receipts on anything over a round number, and watch for vague lines like "misc" or "promotion." If your deal has an expense cap, the deduction can't exceed it no matter what was spent.
Should I verify the ticket count?
Yes, always. Ask for a box office statement or a printout from the ticketing system, and compare it against your own door clicker count if you had someone at the door. Gross = tickets sold × ticket price (plus cash sales), and every dollar of your percentage rides on that number.
Is this calculator free? Where does my data go?
Completely free — no account, no email. All math runs in your browser; nothing is uploaded or stored. Print the sheet or save it as a PDF for your records with the Print button.
TourCog does this automatically for your whole band — free.
Track deals, expenses, and night-of settlements on every show — with the same math built into your band's actual schedule.
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